The construction on the first phase of the Payne Subdivision Streets Project was completed with a final cost of $187, 155.46 after the execution two deductive change orders. Due to the cost of the first phase being less than projected, there is a balance of $71,511 that is available for use in an additional contract designated as Phase 1A. The Parish has been closed out and final payment has been issued to the contractor.
The Parish has submitted the plans and specifications for Phase 1A to facility Planning and Control for its review and approval. The scope of the work includes improvements to the East end of Miller Drive and the repair of certain base failures in the subdivision. Facility Planning and Control approved the plans and bids were received on Oct. 11. The low responsive bidder is Regional Construction LLC of Natchitoches in the amount of $83,055.30. The Council approved the contract award to Regional Construction on Oct. 21. Facility Planning and Control has concurred in the award. As soon as the construction contract has been executed, a pre-construction meeting will be held and the Notice to Proceed will be issued.
House Bill 2 (Act 20) of the 2019 legislative session includes an additional $300,000 for the second phase for the Payne Subdivision Streets Project ($500,000 in Priority 1 funds less the $200,000 already expended in Phases 1 and 1A). The Parish match amount is $100,000. The Act also includes $600,000 in additional funds in direct General Funds (non-reoccurring funds). The Parish match is $256,395. The Parish Engineer is preparing the plans for this phase of the project for construction in the first half of 2020.
Not all the news for Payne Subdivision was good. An ordinance to approve the acceptance of a donation of the Payne sewer system from Total Environmental Systems Inc. to the Parish of Natchitoches died for lack of a second. The Parish had a $756,300 grant to cover the costs associated with the design and construction of a new terminal lift station and treatment plant.
Other agenda items failed to garner Council approval:
An ordinance to remove part of the Little River Road from the Parish road system died for lack of a motion.
A resolution to transfer the title of the Breda Head Start Center to Save the Children failed because Councilmen Chris Paige and Russell Rachal abstained from voting and Doug de Graffenried was absent from the meeting. Another resolution to approve a Cooperative Endeavor Agreement between the Parish and Save the Children to lease property to Save the Children to be used in its Head Start Program failed for the same reason.
Other agenda items included:
Resolution to change the agent of record to Moreman, Moore & Co., Inc. for the Parish’s Workers Compensation, Auto, Inland Marine, Cyber Security, Property, and Public Officials Liability Insurances
An ordinance to amend the Natchitoches Parish Personnel Manual was tabled until the next Council meeting
Approve appointment of Katrina O’Con to replace Meryland Robinson on the Planning Commission
Introduce ordinance adopting and enacting a new code for the Natchitoches Parish Code of Ordinances
Introduce ordinance to remove .59 miles of the Mink-Hutton Road from the Natchitoches Parish Road System
Introduce ordinance for budget amendments for Highway, Government Buildings, Health Unit, Sales Tax, General Fund, Library, Solid Waste, and Head Start funds
Approve ordinance for the adoption of a budget for the fiscal year beginning January 1, 2020 and ending December 31, 2020
Award insurance for all Parish insurances
Re-appoint Thomas Roque to the Library Board